This article is for faculty, staff and students who wish to use Calendar in Outlook 2011 for Mac OSX to make appointments, create meetings or share calendars.

Note

Appointments are calendar events that do not have other attendees.  Meetings are events that you have invited other people to attend.

Create a New Appointment Using Calendar in Outlook 2011 for Mac OSX

  1. Open Outlook 2011.
  2. Click on the Calendar button in the lower left-hand corner.
  3. Click on the Appointment button in the upper left-hand corner to create a new appointment.
  4. Fill in the appropriate information.
  5. Click the Save & Close button in the upper left-hand corner of the window.

Your new appointment will appear in the calendar.

Create a New Meeting Using Calendar in Outlook 2011 for Mac OSX

  1. Open Outlook 2011.
  2. Click on the Calendar button in the lower left-hand corner.
  3. Click on the Meeting button in the upper left-hand corner to create a new meeting.

  4. Fill in the appropriate information for the new meeting.
  5. Click the Send button to send your meeting to the recipients.

Sharing Your Calendar Using Calendar in Outlook 2011 for Mac OSX

  1. Open Outlook 2011.
  2. Click on the Calendar button in the lower left-hand corner.
  3. Click Permissions in the menu bar at the top.
  4. In the Folder Properties window, select Add User…

  5. In the window that appears, type the name of the person you are looking to add.
  6. Click Find.
  7. Select the person you are looking for once they appear in the box below.
  8. Click OK to add them.
  9. The person will now be added to the list. 

    Once the person you have shared your calendar with has been added to the list, you can select their name and then edit their Permission Level. Here, you can customize what they can Read and Write. You can also indicate whether they are permitted to Delete Items, among other options.

  10. Click OK to save changes.
  11. If you want to delete a user from the list, select their name and click Remove.
  12. Select OK.