This article is for faculty and staff who wish to use Calendar to create new appointments, meetings, share a calendar, and create calendar groups in Outlook on Windows.

Creating a New Appointment

  1. Open Outlook.
  2. Click the Calendar icon in the bottom left-hand corner of Outlook.
  3. Click New Appointment.
  4. Fill in the appropriate fields for the appointment.
  5. Click Save & Close to save the appointment to the calendar.

Creating a New Meeting

  1. Open Outlook.
  2. Click the calendar icon in the bottom left-hand corner of Outlook
  3. Click New Meeting in the top left-hand corner.
  4. Fill in the appropriate fields for the meeting.

  5. Click Save & Close to save the meeting to the calendar.

Sharing Calendars

  1. Open Outlook.
  2. Click the calendar icon in the bottom-left hand corner of Outlook.
  3. Click the Folder tab, then click on Share Calendar.

  4. Fill in the appropriate fields: Recipient, Subject, Details, etc.

  5. Click Send to send out an invitation to the recipient.

Creating New Calendar Groups

  1. Open Outlook.
  2. Click the calendar icon in the bottom left-hand corner of Outlook.
  3. Click on New Group in "Groups" section of the ribbon.
  4. Click Create a New Calendar Group in the drop-down menu.
  5. Name your calendar in the space provided.
  6. Click OK.
  7. Select the members you would like added to the group.
  8. Click OK.