Faculty, staff, and students who have an active Office 365 account can use Microsoft Teams to schedule an online audio/video meeting. This article describes how to schedule a meeting in the Teams app and in Outlook.

Scheduling a Meeting in the Teams App

  1. Open Microsoft Teams.
  2. On the sidebar to the left, click on Calendar.
  3. In the top right corner, click on the purple button that says +New Meeting.
    Screenshot of Microsoft Teams calendar.
  4. Please add a title to the Add title field, and add the attendees to the Invite People field.
  5. Be sure to add the room you are trying to book in the Invite People field. Do not put the room in the location.
  6. Utilize the Scheduling Assistant in order to find when a room is available, or when all attendees are available.
    Screenshot of Teams new meeting page.
  7. Finish filling in details such as Start and End time, and then click Send to book the meeting.
  8. You should receive a confirmation email when this is complete.

Scheduling a Teams Meeting in Microsoft Outlook

  1. Open Microsoft Outlook.
  2. Open up the Calendar tab at the bottom left.
  3. Click on New Teams Meeting in the top toolbar.
    Screenshot of Outlook calendar.
  4. Book the meeting as normal for Microsoft Outlook, by completing the following steps.
  5. Add any attendees to the .. Field, as well as the room you are trying to book.
  6. Utilize Scheduling Assistant to determine when the room and attendees are all available.
    New meeting through outlook.
  7. Complete other fields (Subject, Start and End Time) and then click Send to book the meeting.
  8. You should receive a confirmation email.