Students, faculty, and staff can share Webex information online. 

This article provides instructions for sharing your Webex information with (1) those who want to attend your session and (2) those who have already attended your session. You will learn how to share your Meeting information with potential attendees and how to share your recording with anyone you like.

Part 1) Copying the Information into Your Clipboard

  1. Log into the UConn Webex website

    Users with department accounts can also log into Webex to follow this guide. 

  2. Click on an option below to learn how to share that information:

    1. If you have not already done so, navigate to the UConn Webex site.
    2. If you see your Meeting on this home page, click on the Meeting title to see its information. Skip to Step D below.
    3. If you do not see your Meeting on this home page, click on Meetings in the left-hand menu. Find your Meeting and click on its title.
    4. Click on the copy button that sits to the right of the Meeting title.
    5. Continue following this guide.

    If you have not already done so, navigate to the UConn Webex site.

    You may also use the Desktop App to copy your Personal Room information. See the screenshot below.

    • Your Personal Room link will display once you have signed in. 
      • The link is directly below [Your Name]'s Personal Room. 
        example Personal Room
    • You have two options for copying your information:
      1. Click on the button that resembles overlapping rectangles (located to the right of [Your Name]'s Personal Room). This option will allow you to copy all your information, including the call-in information.  
      2. Alternatively,
        1. Hover your cursor over the link.
        2. When the link highlights, press Ctrl+C on your keyboard to copy the link. This only copies the link, unlike the previous method.
    • This link will not change. You do, however, have the option of personalizing the ending of this link if you would like, but it will not change unless you personally edit it.

    For more information about modifying your Personal Room link, review the article, Customizing your Webex Profile.

    After creating your event, you may share the Event information to those who were not added as Attendees or Panelists.

    1. If you have not already done so, navigate to the UConn Webex site.
    2. From your Webex home page, click on Webex Events.
    3. Click on Site Events in the left-hand menu to see a listing of your scheduled Events (and public Events as well).
    4. Click on your Event. You will now see all of your Event information.
    5. You may now copy the information you need. Use your mouse/touchpad to select all the relevant data then right-click to copy the text.
      • The example below shows a copy of all the useful information, which sits between the attendee address and the event password.
      • You may publicly share the Panelist link as long as you either: have a Panelist Password or the Panelists' email addresses are unknown to the Attendees. It is possible for an Attendee to enter a Panelist's email address and join as them if they click on the Panelist link.

        Private Information

        • Do not to copy the Host Key unless you would like to share it with a specific person. With this key, anyone can take the Host role from you during the Event.
        • Do not copy the Panelist Passwords unless you are only contacting the Panelists.

        This picture shows an example copy of Event information, including the Panelist Link:

    6. This information will now be in your clipboard and ready to be pasted elsewhere. Proceed to the next section of this article.
    1. If you have not already done so, navigate to the UConn Webex site.
    2. Click on Recordings in the left-hand menu to find your recordings.
    3. Click on the button that resembles three circles connected by line segments.

    4. The sharing options menu will appear. You can either choose to share with specific people, or you can choose to copy the link. 

      1. Option 1: Share with specific people
        You may enter email addresses directly in this box. If you enter a UConn email, the recording will appear directly in that user's Recordings section on UConn Webex website; they will see it as if it is their own recording. An example is shown in the image below:
        • Public Link: If you turn off the public link, only those whose email address you have entered above will be able to view the recording. It is recommended that you leave this option turned on. 
        • Anyone with the link can view this recording: This is often the correct option for sharing the link. If you click on this text and change it to People in my company can view this meeting, anyone viewing the recording will need to login with their NetID and password. This is ideal for limiting access to a recording to UConn only.
      2. Option 2: The link text box 
        Click the copy button that looks like stacked rectangles to copy the information.

        Doing so will copy both the title and link. Therefore, you cannot paste this copied text directly into browser address bar.
    5. Click Save.
    6. Continue with this guide.

Part 2) Pasting the Information From Your Clipboard to Destination 

  • Once you click the copy button, the information is copied into your clipboard. This means you simply need to paste the information where you would like it to reside.

To paste the information into your email/calendar invite/listserv, either:

  • Press Ctrl+V, or
  • Right-click and select Paste.

Continue to the HuskyCT tab if you need help formatting this pasted text.

In some cases, you may not be able to use the method of Right-Click and Paste.
If you are unable to Right-Click and paste, use Ctrl+V to paste the text instead.

Formatting

When pasting this information into HuskyCT, it may appear in an unformatted state. To fix it,

  1. Find the places in the text that should have a space, but instead the text abuts the previous word.
  2. Place your cursor in between these words.
  3. Press Shift+Enter to fix the formatting, as shown in the example below:

    You may also remove the "join by video system" section since this information can only be used by those joining the session using a Webex device (not a computer or phone).

When pasting URLs into HuskyCT, the link may be pasted as plain text rather than a hyperlink. If this happens, you must link the URL yourself following these steps:

  1. Select the URL by using the mouse to drag-select the whole URL.

  2. Right-click and Copy to copy the text.

  3. Right-click and Link to open the hyperlink editor window.

  4. Right-click and Paste the text into the Link Path field.

  5. Change the Target to Open in New Window (_blank). This will cause the link to open in a new tab.

  6. Click Insert to save your link.