This article serves as a guide for those teaching and learning online with Webex. This guide covers possible scenarios for using Webex inside the classroom and at home. 

UConn has enabled a Webex-Blackboard integration that greatly simplifies the setup process for instructors. Learn more here: Webex-Blackboard Integration

Teaching Scenarios

Click on a scenario below for a walk-through of the recommended approach.

These approaches assume that you have already setup the Webex session for the class. If you have not,

  1. View the picture below to see examples of UConn's video-conferencing cameras. If you do not have these cameras in your classroom, continue with this procedure.
    cisco cameras

    Be aware that the microphone(s) in the classrooms will not work with your laptop or the computer in the room.
  2. Bring your laptop's power adapter so you can plug your laptop in to wall power to prevent inadvertent shutdowns.
  3. Begin the Meeting on your laptop. To do so,
    • Click on the Join link. 
    • Alternatively, you can click Start in HuskyCT or in the Desktop App.

      For more information about beginning a meeting, review the article, Begin a Webex Class.
  4. Decide whether you would like your webcam to face you or the classroom. You may position your laptop in such a way that the webcam captures you and your whiteboard.
  5. Check in with your students to ensure they can read the whiteboard.
  6. If you would like to connect your laptop to the classroom system, you can connect your laptop with the HDMI cable coming out of the teaching station.

    Remember that this will only benefit you, as you will have a bigger screen to see your participants/content but you will still have to use the webcam and microphone built-in to your laptop to communicate with your students.

    Be cautious of your proximity to the laptop's built-in microphone. Laptop microphones are designed to pick up your voice while you are sitting right in front of them, not to pick up voices from across the room. You should check in with your students to verify that they can hear you.

  7. If you would like to record your class, press the Record button within the Webex window on your laptop. Be sure to record to the cloud. 
  1. View the picture below to see examples of UConn's video-conferencing cameras. Continue with this procedure if you do not have these cameras in your classroom.
    cisco cameras

    Be aware that the microphone(s) in the classrooms will not work with your laptop or the computer in the room.
  2. Bring your laptop's power adapter so you can plug your laptop in to wall power to prevent inadvertent shutdowns.
  3. Begin the Meeting on your laptop. To do so,
    • Click on the Join link. 
    • Alternatively, you can click Start in HuskyCT or in the Desktop App.

      For more information about beginning a meeting, review the article, Begin a Webex Class.
  4. Decide whether you would like your webcam to face you or the classroom. You may position your laptop in such a way that the webcam captures you, you, and your students, or you and the whiteboard.
  5. Check in with your online students to ensure they can read the whiteboard.
  6. Connect your laptop to the classroom system by using an HDMI cable coming out of the teaching station.

    Remember that even though your laptop's sound is coming out of the room speakers, you still must use your laptop's built-in microphone and camera to communicate with your online students.
  7. Be sure that your laptop is set to duplicate the image on both your laptop screen and the classroom display.

    You may tell your laptop to extend your desktop and treat them as different displays, but this is only recommended if you need to have discrete displays for your class and have experience doing so. 

    Be cautious of your proximity to the laptop's built-in microphone. Laptop microphones are designed to pick up your voice while you are sitting right in front of them, not to pick up voices from across the room. You should check in with your students to ensure they can hear you.

  8. If you would like to record your class, press the Record button within the Webex window on your laptop. Be sure to record it to the cloud. 
  9. If you would like to have your in-person students join the Webex session as well, you can do so.
    1. Ensure that all in-person students mute their laptop speakers and microphones. Failure to do so may cause audio feedback loops in the classroom.
    2. The students may turn on their individual cameras if they wish.

Review the article, Kaltura Live Lecture Capture

Review the article, Teaching from Home with Webex

Accessing Your Meeting

You may run the Meeting completely within your browser, or you may download the Desktop App (Windows and MacOS application) to have access to the full feature set. If you are using a Chromebook or other Linux device, you must join Webex through your browser. 

For more information about accessing your Webex meetings, review the article, Joining a Webex Session

Using Your Home Internet

You should ensure that you have a reliable local network connection. The best way to do so is using an Ethernet (wired) connection rather than WiFi.

  • If you must use WiFi, be sure to sit in the same room as the WiFi access point (router). A direct neighboring room should work just as well depending on your WiFi access point and the construction materials of your house. Ensuring that you have a strong local network connection will give your computer the best chance at creating a stable and enjoyable Webex experience. 
    • Do not sit too close to your WiFi access point (router); keep at least 4 feet of distance from your router to prevent performance degradation.  
    • Review the article, Webex Bandwidth Requirements

Joining Your Class

If your professor posted information about the class in HuskyCT, look for the link to join the Meeting (class). The link may not be hyperlinked (i.e., able to be clicked), but it should still be recognizable as a URL.

If the link is not hyperlinked, or if clicking on the link does not work,

  1. Click and drag to select all the text of the link,
  2. Copy the link text.
  3. Paste the link text into your URL box.

If you received the link in your email, click on that link to join the class.

The email will come from outside of UConn. You should expect the warning to appear at the top of the email.

Quick Facts about Webex

  • Default 1,000 participant limit. Built in live-streaming available to help reach audiences.
  • Maximum session time of 24 hours.
  • Can be recorded and have with a transcript automatically generated for the recording (~90% accuracy, easily editable). Real-time transcriptions coming in September update.
  • The use of a VPN is not necessary. Webex is hosted on the World Wide Web, and therefore not restricted to any local network (i.e. UCONN-SECURE).
  • Do not connect to a remote computer in your office or use AnyWare; you will not be able to share a webcam or microphone in either direction. Be sure to run Webex locally on your computer at home. If you need to access files from another computer, you should transfer them before you begin your class or use OneDrive on Office 365 to access your files.

Tips for Securing Your Webex Meeting

Viewing Attendance Reports

After your class concludes, you may then view an attendance report. For instructions on how to do so, review the article, View/Export Webex Attendance

Be aware that there may be legitimate technical issues that prevent students from participating in a session. CETL recommends that you have an alternative way to grade your students, in case they are unable to attend.