ITS provides tools for protecting Office 365 account information to faculty, students, and staff through Information Rights Management (IRM). IRM is a way for users to protect sensitive information contained inside emails. Usage rights are given to the email using Active Directory Rights Managements Services (AD RMS) and allows users to control rights, actions, and permissions, i.e., who can view the message, restrictions on forwarding and printing.

Permission Policies 

There are four types of permission policies available for you to choose from for when you send an email. 

Unrestricted Access

  • This permission policy is the default setting when you send an email. Senders and recipients have full permissions to the email, including the rights to forward, edit, save, reply etc.

Do Not Forward

  • This permission policy indicates that recipients of these emails can Reply, Edit and Save the email but cannot forward to internal or external users. The forward button on the email will be grayed out. The recipient of the email will see the message below:

do not forward image

Click on any of the images on this page to view in full size. 

University of Connecticut - Confidential

  • This permission policy indicates that the email message will be intended for users inside the organization only. The recipients will have full permissions to the email.

confidential image

University of Connecticut - Confidential View Only 

  • This permission policy indicates that the email message will be intended for users inside the organization only, and they can only view it. The recipients cannot save, edit, reply, or forward the email. 

confidential view image

Applying IRM from Outlook

To determine what permissions recipients and other parties to your email have, 

  1. Open a new email in Outlook > IRM can be applied by going to 
  2. Click on Options
  3.  Permissions
  4. From the menu that appears, choose one of the four permission policies listed above. 


There is no content with the specified labels