Instructors can record final grades in the Student Administration System. 

Instructors are required to enter final grades for each of their students at the end of each term. 

For instructions on uploading grades to the Student Administration System using a CSV file, review the article, Uploading Grades with a CSV File

To record final grades, 

  1. Log into the Student Administration System.
  2. Click the NavBar icon in the top right-hand corner. 
  3. Click the Navigator button from the menu. 
  4. Click the Self Service tab. 
    Self Service tab
  5. Click the Faculty Center tab. 

  6. Click the My Schedule tab.  
    My Schedule tab
  7. The My Schedule page will then display.


  • If you are looking to upload a CSV file, review the article, Uploading Grades with a CSV File.
  • If no, resume by confirming the term before proceeding. If the term needs to be changed, click the Change Term button to select the appropriate term. 

     8. Select the Grade Roster icon to the left of the class for which you want to upload grades.

     9. The Grade Roster will display within the browser.

   10. Navigate to the Display Options section on the page. 

   11. Confirm Final Grade is reflected in the Grade Roster Type field. 

   12. Navigate to the Student Grade section. 

   13. Select grades for the student(s) from the Roster Grade dropdown menu. 

   14. Click the Save button. 

   15. After all the grades have been populated and saved, change the Approval Status at the top of the page to Approved on each roster.

  16. A confirmation screen will display. Click OK.

The Final Grades will then be saved. The Registrar’s office will post the grades, at which point the students may view them online. 

Additional Final Grade Information


Grades are due 72 hours after the scheduled final exam. The absolute deadline is 72 hours after the last exam. Grades turned in after this point profoundly affect graduation, probation and dismissal, Dean's List, financial aid eligibility, etc.

Special Grades

Most courses at the University are graded A – F. The University leaves it to the instructor’s discretion how numerical grades equate to letter grades. However, there are some cases in which a special grade is given instead. Below are examples of such grades. 

  • I (Incomplete): Report an I if the completed work is passing and you decide, due to unusual circumstances, the student cannot complete the course assignments.
  • X (Absent from the Final Exam): Report an X when the student missed the final exam but is otherwise passing the course.
  • N (No Grade): Report an N grade when the student has been registered but not present in the class, usually indicates a registration problem.
  • Pass/Fail: Report the earned letter grade; the system will convert the grade to P or F.
  • Audit: Enter a grade of AU.
  • S/U: Some courses are graded S (satisfactory) or U (unsatisfactory) and will not accept an A - F letter grade.
  • W: Indicates an administrative drop.