Updates and Fixes

As part of our approach to continuously improve services, the ITS Student Administration team implements updates and fixes on a bi-weekly basis. 

September 13 - September 24, 2021

During this timeframe, the items below have been resolved for the SA system.

Audience

Issues / Features 

Description - Update / Fix

Administrators/Students

Due to the new Summer Sessions, we needed the ability to update summer session term fee due dates after the charge/due date has been posted.  This update existed before, but did not allow the changing of specific session due dates after they were posted.

Billing can update the due date for specific sessions as needed.

AdministratorsMonthly balance statements were running for 3-4 hours for matriculated and 3-4 hours for NDEG/NO CR when run manually.

Indexes changed the run time down to approx. 45 min for matriculated students and approx 30 mins for NDEG/ NOCR.

Admissions

AP test scores were not downloading into production since 9.2 go live.PGP key needed to be imported onto server for import and decryption to work. 
Users of Aurora/SA InterfacePrior to 9.2 we used Primary name in all interfaces/reports.

We’ve begun to convert these from Primary to Preferred name starting with the Aurora interface.

Archive

February 11-February 24, 2021

AudienceIssues / Features Description - Update / Fix
Office of the RegistrarFound bug in system where class enrollment totals and section combined totals were not in sync with student enrollments  in all circumstancesCreated a process to update these to keep in sync
Incoming Financial RecipientsDisplay link to College Financing Plan in Financial Aid menuThe link to the College Financing Plan is available in the Financial Aid menu
January 26-February 10, 2021

Audience

Issues / Features 

Description - Update / Fix

Administrative:

Update Program/Plan Ability

Include History button was not checked on


Security adjusted to Include History checked on

Administrative:

General

Magnifying Glass for Page Search to find navigation, results were inconsistent 

This has been corrected

Administrative:

Student Records

Not Authorized Error to UC Reports

Removed UC Reports navigation for obsoleted reports 

Modification for expected graduation term calculation missing

Table structure updated with appropriate changes

Advisor:

Change Transcript to PDF for Advisors

Unofficial transcript will now pop open in new window so may need to invoke pop up blocker

Plan of Study Approval search page showing previous student issue 

Advisors will no longer have previous student information come up on this page

Dynamic Class Search in Advisor Center - New Feature

NEW Navigation: Self Service/Advisor Center/Class Search located just above My Advisees

Student:

Enrollment

Class Search for campus default to student home campus

Class Search not showing all new classes available in schedule

Home Campus default removed, students suggested to select the campus

Process corrected to include new classes as they are scheduled for the term

Interface

Nexus missing additional student service indicator holds 

This has been corrected

February 25 -March 30, 2021

AudienceIssues / Features Description - Update / Fix
LAW Registrar OfficeBrought back Law extract report Needed way to report LAW students
Student Self Service

Final Exams needed to adhere to dates to be shown in self service 

Dates are now observed
Tax OfficeNRA History ReportNon Resident Alien Tax Report fix
Bursars OfficeNRA History ReportDeleted direct deposit account information for non active students
Student Self ServiceFluid page built for CT Registration Form Utilized new fluid technology to redevelop/replace the 9.0 customized link to voter registration information and sign up within student profile self service, and added security
Advisor Self-serviceAbility to see ID of the student working on,  in the Advisee Student CenterAdded student ID number to the advising center self service for ease of navigation 
Students Awarded Financial AidNavigation disappearing when changing aid yearsNavigation no longer disappears when changing aid years
March 31 - April 15, 2021

Audience

Issues / Features 

Description - Update / Fix

Student Admin Interface

New Stemify Math Placement Exam results.

New Stemify Math Placement Exam results.
Registrar's Office

Needed to load Study Abroad Batch enrollments.

Loaded Study Abroad Batch enrollments.

Bursar's OfficeImprove efficiency of printing and mailing student refund checks.Daily Encyrpted secure check file sent to Bank of America for check printing and mailing.
Bursar's OfficeNeed to block generating student refund check for international addresses.Student refund check with a MAIL address that is International address will not have check printed. Refund will be by wire transfer.
StudentsS/S PIRG Waiver and Health Insurance Waiver are not available to use after the 10th day of classes.Display "Unavailable page" after day 10.
StudentsSecurity needed for students to view Waiver Unavailable Pages.Permission added to student SF role.
StudentsS/S Enroll in Barnes & Noble bookstore billing is displayed in classic plus. Does not adapt to different devices, laptop and cell phone.Fluid page developed for efficiency to use on any electronic device; laptop, tablet, cell phone
StudentsSecurity needed for new fluid Enroll in Barne & Noble bookstore billing.Security added for fluid page.
April 16 - May 28, 2021

AudienceIssues / Features Description - Update / Fix
Student Financial Functional TeamTerm hard coded in B&N program UCSFBNCH.Remove hard coded term in program and add term to run control.
Student Financial Functional TeamSecurity needed to lock down access to SF Agreement Set up / Delete.New menu option in UC Student Financials.
The Graduate School/StudentsTo reduce the number of hand entered advisor records for new graduate students.Automate the assignment of advisors to new graduate students after matriculation. Developed new table and process to assign advisors.
Office of Student Financial Aid Services staffChanges needed to the process which is used to automate processing of Federal PLUS loans.Updates made to process used to automate processing of Federal PLUS loans.
All Administrative UsersIt is necessary to ensure that all users are assigned only the minimum level of access necessary to perform their job functions. Updates were made to ensure that users are not assigned access that is not necessary to perform their job functions.
Bursars Billing Dept. and Global affairsIndividual manual update of equation variables used in tuition calculating of term fee bills for Education Abroad population.Efficient mass update of equation variables for tuition calculation.
May 29 - June 24, 2021

Audience

Issues / Features Description - Update / Fix
StudentsStudent refund request in self-service is old 9.0 classic plus view.New student Fluid refund request page.
AdminsAdmin view of Student Health Insurance waiver in self-service is 9.0 classic plus view.New Fluid Student Health Insurance Waiver view for Admins.
UCH Registrar's OfficeUSMILE Test scores needed.USMILE Test scores loaded into PS Test results tables.
Office of Student Financial Aid Services staffAdditional changes needed to the process which is used to automate processing of Federal PLUS loans.Additional updates made to process used to automate processing of Federal PLUS loans.
This project is part of a move to utilize an outside vendor for institutional loan processing.This process will allow the Office of Student Financial Aid Services to send a file to the external vendor to allow for the creation of electronic Promissory Notes.
University Scholarship/Fellowship Fund AdministratorsThe process of determining whether or not an award had already been created in the Student Administration System was manual.Users submitting a fellowship request will now be notified when the award has not been created in the Student Administration system as part of the submission process.
Undergraduate Admissions

Method needed to extract campus email.

Created a process to extract campus email and push file to Slate sftp.
Method needed to identify Kaplan applicants in Slate feed.        Added field to Slate Decision feed that identifies Kaplan applicants and adds UKAP recruit category on record


June 25-July 29, 2021

AudienceIssues / Features Description - Update / Fix
StudentApply for Graduation page was older version.9.2 version of Apply for Graduation functionality and pages displayed.
 Self Service InstructorsReceived error when trying to create additional class permissions numbers.Resolved issue for creating additional class permissions numbers.
UCH students with institutional loansUCH Institutional Loan Disbursement file sent to third party vendor, ECSI.

ECSI will be maintaining loans for students including payments after graduation.

Using third party vendor eliminates SA customization for disbursements to CRC System and enhances reconciliation of University Medical and Dental Loans.

Admissions officeSAT/AP test score imports required manual download.Updated the TLS Protocol that was out of date to retrieve AP test scores.



July 29 - August 19, 2021

AudienceIssues/FeaturesDescription - Update / Fix
Active studentsFall 2021 Vaccine participation requirements.Covid Vaccine pop up pages.
FA Staff membersThe process to calculate variables used in Financial Aid processing was using a custom program.The process now utilizes delivered functionality.
UConn Early College Experience ProgramIntegrations needed to support the transfer of application and enrollment data between DualEnroll and the Student Administration System.Integrations implemented to support the transfer of application and enrollment data between DualEnroll and the Student Administration System.
ECE StudentsECE students appeared on SA daily new charge notification ebill.Removed ECE students from SA daily new charge notification ebills.
Admin Users who use multiple run controls for processesNeed ability to delete old run controls that are no longer used.Added ability to delete old run controls that are no longer used.


August 20 - September 13, 2021

AudienceIssues/FeaturesDescription - Update / Fix
All Functional RepresentativesProcess that was in 9.0 to identify duplicate ids and provide a report for cleanup, needed in 9.2.Process that was in 9.0 to identify duplicate ids and provide a report for cleanup, has been added in 9.2.
StudentsOnly Primary instructors were included in Course Search.Now including Primary and Secondary instructors in Class Search.
Students, Advisors, and Administrative UsersIssues with the Academic Advising Reports.Cobol array size changes were made to resolve issues with the Academic Advising Reports.
Guests searching for classesNo way to do wildcard search (ex. W classes).Can now use %W to search for W classes.
FA Staff membersThe process to determine compliance with Satisfactory Academic Progress requirements is currently a custom process. Implemented use of the delivered Satisfactory Academic Progress process rather than the current custom process.
UConn Early College Experience ProgramDual Enroll ECE students were being picked up in the existing Monthly Balance report. Exclude the Dual Enroll ECE students from being picked up in the existing Monthly Balance report.  
A need for batch payments.Implemented a process that will pick up a payment file from Dual Enroll so that we can create a batch of payments to be posted. 
Issues with all required approvals/consents being completed prior to the application being sent to the Student Administration System.Revisions to the DualEnroll application integration to support a DualEnroll workflow change that ensures all required approvals/consents are completed prior to the application being sent to the Student Administration System.